Google Docs Keyboard Shortcuts

Content Updated By Kiran Kowda on 24-09-2019

Google Docs Keyboard shortcuts

Google Docs is a web-based application on which documents and spreadsheets can be created, edited, stored online and accessed anywhere online. Google Docs can be used from anywhere having an internet connection and a full-featured browser. It is a part of a versatile package of online applications offered by Google.

 

Users can create, import, edit, update documents and spreadsheets in a variety of fonts and file formats, including text with formulas, lists, tables, and images. Google docs are well-matched with most of the display software and word processor applications. Users can control the access to their documents and share with anyone they want to. It is good for publishing within an enterprise, maintaining blogs among other examples. As to make it really convenient to work we should know the keyboard shortcuts so that it is good while working on it.

 

The shortcuts mentioned in this post are categorized into Two main categories:

    1. Computer Shortcuts: It is categorized into two different types which are Windows and Mac.
    2.  Mobile Shortcuts: This is for mobile devices, primarily iPhone and iPad Devices.

1.Desktop Keyboard Shortcuts

1.1. Google Docs Windows Shortcuts

1.1.1 Common Action Shortcuts

Let us start to know about the Common actions that we use in day to day life like cut, copy, paste, undo, redo, etc., . The shortcuts for the same are given below.


To copy

Ctrl + c

To Cut

Ctrl + x

To Paste

Ctrl + v

To Paste without formatting

Ctrl + Shift + v

To Undo

Ctrl + z

To Redo

Ctrl + Shift + z

To Insert or edit link

Ctrl + k

To Open link

Alt + Enter

To show common keyboard shortcuts

Ctrl + /

To save

Ctrl + s

To Print

Ctrl + p

To Open

Ctrl + o

To Find

Ctrl + f

To Find and Replace

Ctrl + h

To Find again

Ctrl + g

To Find Previous

Ctrl + Shift + g

To Hide the menus

Ctrl + Shift + f

To Insert Page break

Ctrl + Enter

To Search the menus

Alt + /


  1.1.2 Text Formatting Shortcuts

Following the common actions shortcuts, we have text formatting shortcuts which can be used to save our time and keep it really handy. So that we can change the way we want the words to be namely, changing the way it looks this list includes tasks like, Bold, italic, underline, increase font size, etc.,. Subscript on google docs, Superscript on google docs, can also be easily done seeing the shortcuts.

To make the characters Bold

Ctrl + b

To make the characters Italic

Ctrl + i

To underline the characters

Ctrl + u

To strike through the characters

Alt + Shift + 5

To make the characters superscript

Ctrl + .

To make the characters subscript

Ctrl + ,

To copy text formatting

Ctrl + Alt + c

To paste text formatting

Ctrl + Alt + v

To clear text formatting

Ctrl + \

To increase the font size

Ctrl + Shift + >

To decrease the font size

Ctrl + Shift + <

1.1.3   Paragraph Formatting Shortcuts

We write many paragraphs in an article so formatting each one of it becomes difficult so to make it easy we have shortcuts that can be used. So following up with the Text Formatting shortcuts now we have Paragraph Formatting shortcuts for you.

To increase paragraph indentation

Ctrl + ]

To decrease paragraph indentation

Ctrl + [

To apply a normal text style

Ctrl + Alt + 0

To apply heading style (1-6)

Ctrl + Alt + [1-6]

To left align

Ctrl + Shift + l

To center align

Ctrl + Shift + e

To right align

Ctrl + Shift + r

To justify

Ctrl + Shift + j

For numbered list

Ctrl + Shift + 7

For bullet-ed list

Ctrl + Shift + 8

To move the paragraph up/down

Alt + Shift + Up/down arrow

1.1.4   Images and Drawing Shortcuts

In recent times, we tend to use more images in Google Docs and there is a need to format them. Below are the shortcuts for formatting the pictures as you want to resemble.

To resize largerCtrl + Alt + k
To resize larger horizontallyCtrl + Alt + b
To resize verticallyCtrl + Alt + i
To resize smallerCtrl + Alt + j
To resize smaller horizontallyCtrl + Alt + w
To resize smaller verticallyCtrl + Alt + q
To rotate clockwise by 15°Alt + Right arrow
To rotate clockwise by 1°Alt + Shift + Right arrow
To rotate counterclockwise by 15°Alt + Left arrow
To rotate counterclockwise by 1°Alt + Shift + Right arrow
To close drawing editorShift + Esc

  1.1.5 Comments and Footnotes Shortcuts

We use comments or footnotes so we have shortcuts for insertion of comment, open discussion thread among other examples.

To insert commentCtrl + Alt + m
To open discussion threadCtrl + Alt + Shift + a
To enter current commentCtrl + Enter
To insert footnoteCtrl + Alt + f
To move to current footnoteholding Ctrl + Alt, press e then f
To move to next footnoteholding Ctrl + Alt, press n then f
To move to previous footnoteholding Ctrl + Alt, press p then f

1.1.6 Menu Shortcuts

We use menu option so many times. Just to keep it easy for you, we have listed shortcuts to be used on Google Chrome Browser and other browsers as well.

For context menuCtrl + Shift + x ; Ctrl + Shift + \
For the file menuAlt + f
For edit menuAlt + e
For view menuAlt + v
For insert menuAlt + i
For the format menuAlt + o
For tools menuAlt + t
For the table menuAlt + b
For help menuAlt + h
For accessibility menuAlt + a
For input tools menuCtrl + Alt + Shift + k
For toggle input controlsCtrl + Shift + k
To show your browser's context menuShift + right click

1.1.7 Text Selection with Keyboard Shortcuts

We select some text for formatting them once in a while. For example, if you have to make something bold or italics or any other format change, we need to select text here are a few shortcuts for text selection.


To select allCtrl + a
To extend selection one characterShift + Left/right arrow
To extend selection one lineShift + Up/down arrow
To extend selection one wordCtrl + Shift + Left/right arrow
To extend the selection to the beginning of the lineShift + Home
To extend the selection to the end of the lineShift + End
To extend the selection to the beginning of the documentCtrl + Shift + Home
To extend the selection to the end of the documentCtrl + Shift + End
To select current list itemHolding Ctrl + Alt + Shift, press e then i
To select all list items at the current levelHolding Ctrl + Alt + Shift, press e then o

  1.1.8 Screen Reader Shortcuts

The screen reader support is a mode in Google docs for the visually impaired audience to use a computer. Below are a few shortcuts which help the user to use Screen reader mode.

To enable screen reader supportCtrl + Alt + z
For speak selectionCtrl + Alt + x
To speak from cursor locationCtrl + Alt + r
To announce cursor locationHolding Ctrl + Alt, press a then l
To announce formatting at cursor locationHolding Ctrl + Alt, press a then f
To speak the table column and row headerHolding Ctrl + Alt + Shift, press t then h
To speak the table cell locationHolding Ctrl + Alt + Shift, press t then n
To speak the table row headerHolding Ctrl + Alt + Shift, press t then r
To speak the table column headerHolding Ctrl + Alt + Shift, press t then c

1.1.9 Navigation Shortcuts

To navigate easily through Google docs, below are a few shortcut options which can help you utilize google docs better.
1.1.9.1   Document Navigation Shortcuts

We generally proofread an article many times before publishing it finally so for navigating through the documents we have shortcuts for you which can be beneficial.

To move to next headingHolding Ctrl + Alt, press n then h
To move to the previous headingHolding Ctrl + Alt, press p then h
To move to next heading (1-6)Holding Ctrl + Alt, press n then [1-6]
To move to previous heading (1-6)Holding Ctrl + Alt, press a then [1-6]
To move to next graphicsHolding Ctrl + Alt, press n then g
To move to previous graphicsHolding Ctrl + Alt, press p then g
To move to next listHolding Ctrl + Alt, press n then o
To move to the previous listHolding Ctrl + Alt, press p then o
To move to next item in the current listHolding Ctrl + Alt, press n then i
To move to the previous item in the current listHolding Ctrl + Alt, press p then i
To move to next linkHolding Ctrl + Alt, press n then l
To move to the previous linkHolding Ctrl + Alt, press p then l
To move to next bookmarkHolding Ctrl + Alt, press n then b
To move to the previous bookmarkHolding Ctrl + Alt, press p then b
To move to next formatting changeHolding Ctrl + Alt, press n then w
To move to previous formatting changeHolding Ctrl + Alt, press p then w
To move to next editHolding Ctrl + Alt, press n then r
To move to the previous editHolding Ctrl + Alt, press p then r
1.1.9.2 Table Navigation Shortcuts

We use tables in our Google Docs to navigate through we have shortcuts which are listed below.

To move to the start of the tableHolding Ctrl + Alt + Shift, press t then s
To move to the end of the tableHolding Ctrl + Alt + Shift, press t then d
To move to the start of the table columnHolding Ctrl + Alt + Shift, press t then i
To move to the end of the table columnHolding Ctrl + Alt + Shift, press t then k
To move to the next table columnHolding Ctrl + Alt + Shift, press t then b
To move to the previous table columnHolding Ctrl + Alt + Shift, press t then v
To move to the start of the table rowHolding Ctrl + Alt + Shift, press t then j
To move to the end of the table rowHolding Ctrl + Alt + Shift, press t then l
To move to the next table rowHolding Ctrl + Alt + Shift, press t then m
To move to the previous table rowHolding Ctrl + Alt + Shift, press t then g
Exit tableHolding Ctrl + Alt + Shift, press t then e
To move to the next tableHolding Ctrl + Alt + Shift, press n then t
To move to the previous tableHolding Ctrl + Alt + Shift, press p then t

1.1.10 Miscellaneous Shortcuts

For other tools and navigation options in Google Docs, below are a few direct shortcuts:

To open revision historyCtrl + Alt + Shift + h
To open explore toolCtrl + Alt + Shift + i
To open dictionaryCtrl + Shift + y
For word countCtrl + Shift + c
To start voice typingCtrl + Shift + s
To page upPage Up
To page downPage Down
To move to next misspellingCtrl + '
To move to previous misspellingCtrl + ;
To insert or move to headerHolding Ctrl + Alt, press o then h
To insert or move to footerHolding Ctrl + Alt, press o then f
To move focus to popupHolding Ctrl + Alt, press o then p
To open chat inside the documentShift + Esc
To move focus out of document textCtrl + Alt + Shift + m
To return focus to document textEsc
To focus containing webpageCtrl + Shift + Esc

1.2. Google Docs Mac Shortcuts

1.2.1 Common Action Mac Shortcuts

As we have already seen the shortcuts for windows, but if you are a Mac user, we have still got your back. The common actions shortcuts for the same are below:

To copy⌘ + c
To Cut⌘ + x
To Paste⌘ + v
To Paste without formatting⌘ + Shift + v
To Undo⌘ + z
To Redo⌘ + Shift + z
To Insert or edit link⌘ + k
To Open linkOption + Enter
To show common keyboard shortcuts⌘ + /
To save⌘ + s
To Print⌘ + p
To Open⌘ + o
To Find⌘ + f
To Find and Replace⌘ + h
To Find again⌘ + g
To Find Previous⌘ + Shift + g
To Hide the menus⌘ + Shift + f
To Insert Page break⌘ + Enter
To Search the menusOption + /

1.2.2 Text Formatting Shortcuts in Mac

For formatting, the texts that we have written in an article or blog, Below mentioned Text formatting shortcuts are for you to undergo. For example, Subscript on google docs, Superscript on google docs, can also be easily done using these shortcuts.

To make the characters Bold⌘ + b
To make the characters Italic⌘ + i
To underline the characters⌘ + u
To strike through the characters⌘ + Shift + 5
To make the characters superscript⌘ + .
To make the characters subscript⌘ + ,
To copy text formatting⌘ + Option + c
To paste text formatting⌘ + Option + v
To clear text formatting⌘ + \
To increase the font size⌘ + Shift + >
To decrease the font size⌘ + Shift + <

1.2.3 Paragraph Formatting Shortcuts in Mac

Once the article is written, one of the most difficult tasks is to make all the para formatting correct and in-sync. Below are a few shortcuts that can be used for quick para format editing instead of spending an enormous amount of time editing them individually.

To increase paragraph indentation⌘ + ]
To decrease paragraph indentation⌘ + [
To apply a normal text style⌘ + Option + 0
To apply heading style (1-6)⌘ + Option + [1-6]
To left align⌘ + Shift + l
To center align⌘ + Shift + e
To right align⌘ + Shift + r
To justify⌘ + Shift + j
For numbered list⌘ + Shift + 7
For bullet-ed list⌘ + Shift + 8

1.2.4   Images & Drawing Shortcuts

Just think about it that how cool it would be if we can resize, rotate the image without even touching the mouse just by knowing the keyboard shortcuts that are given below.

To resize larger⌘ + Alt + k
To resize larger horizontally⌘ + Alt + b
To resize vertically⌘ + Alt + i
To resize smaller⌘ + Alt + j
To resize smaller horizontally⌘ + Alt + w
To resize smaller vertically⌘ + Alt + q
To rotate clockwise by 15°Option + Right arrow
To rotate clockwise by 1°Option + Shift + Right arrow
To rotate counterclockwise by 15°Option + Left arrow
To rotate counterclockwise by 1°Option + Shift + Right arrow
To close drawing editorShift + Esc

1.2.5 Comments & Footnotes Shortcuts in Mac

While reviewing our work we have to keep things in our mind and most of the time we tend to forget it so we add comments to it or footnotes so that it gets easier while we make a final edit to our work. The shortcuts for the same are as below:

To insert comment⌘ + Option + m
To open discussion thread⌘ + Option + Shift + a
To enter current commentCtrl + Enter
To insert footnote⌘ + Option + f
To move to the current footnoteholding Ctrl + ⌘, press e then f
To move to next footnoteholding Ctrl + ⌘, press n then f
To move to the previous footnoteholding Ctrl + ⌘, press p then f

  1.2.6 Menu Shortcuts in Mac

To navigate through the menus and find the exact thing that we want to do takes time. We can use the keyboard shortcuts which would be beneficial for us.


For context menuCtrl + Shift + x ; Ctrl + Shift + \
For the file menuAlt + f
For edit menuAlt + e
For view menuAlt + v
For insert menuAlt + i
For the format menuAlt + o
For tools menuAlt + t
For the table menuAlt + b
For help menuAlt + h
For accessibility menuAlt + a
For input tools menuCtrl + Alt + Shift + k
For toggle input controlsCtrl + Shift + k
To show your browser's context menuShift + right click

1.2.7 Text Selection with Keyboard shortcuts in Mac

Selecting a text without using the mouse would be easy if we know these shortcuts:

To select all⌘ + a
To extend selection one characterShift + Left/right arrow
To extend selection one lineShift + Up/down arrow
To extend the selection to the beginning of the lineShift + Fn + Left arrow
To extend selection one paragraphOption + Shift + Up/Down arrow
To extend the selection to the end of the lineShift + Fn + Right arrow
To extend the selection to the beginning of the document⌘ + Shift + Up arrow
To extend the selection to the end of the document⌘ + Shift + Down arrow
To select current list itemHolding Ctrl + ⌘ + Shift, press e then i
To select all list items at the current levelHolding Ctrl + ⌘ + Shift, press e then o

1.2.8 Screen Reader Support Shortcuts in Mac

The screen reader support is a mode in Google docs for the visually impaired audience to use a computer. Below are a few shortcuts which help the user to use Screen reader mode.

To enable screen reader supportOption + ⌘ + z
For speak selectionCtrl + ⌘ + x
To speak from cursor locationCtrl + ⌘ + r
To announce cursor locationHolding Ctrl + ⌘, press a then l
To announce formatting at cursor locationHolding Ctrl + ⌘, press a then f
To speak the table column and row headerHolding Ctrl + ⌘ + Shift, press t then h
To speak the table cell locationHolding Ctrl + ⌘ + Shift, press t then n
To speak the table row headerHolding Ctrl + ⌘ + Shift, press t then r
To speak the table column headerHolding Ctrl + ⌘ + Shift, press t then c

1.2.9   Navigation Shortcuts in Mac

To navigate through the document below are a few shortcuts that can be used for quick and efficient navigation.
1.2.9.1 Document Navigation Shortcuts in Mac
To navigate through the documents we can use the keyboard shortcuts which are listed below.

To move to next headingHolding Ctrl + ⌘, press n then h
To move to the previous headingHolding Ctrl + ⌘, press p then h
To move to next heading(1-6)Holding Ctrl + ⌘, press n then [1-6]
To move to previous heading(1-6)Holding Ctrl + ⌘, press a then [1-6]
To move to next graphicsHolding Ctrl + ⌘, press n then g
To move to previous graphicsHolding Ctrl + ⌘, press p then g
To move to next listHolding Ctrl + ⌘, press n then o
To move to the previous listHolding Ctrl + ⌘, press p then o
To move to next item in the current listHolding Ctrl + ⌘, press n then i
To move to the previous item in the current listHolding Ctrl + ⌘, press p then i
To move to next linkHolding Ctrl + ⌘, press n then l
To move to the previous linkHolding Ctrl + ⌘, press p then l
To move to next bookmarkHolding Ctrl + ⌘, press n then b
To move to the previous bookmarkHolding Ctrl + ⌘, press p then b
To move to next formatting changeHolding Ctrl + ⌘, press n then w
To move to previous formatting changeHolding Ctrl + ⌘, press p then w
To move to next editHolding Ctrl + ⌘, press n then r
To move to the previous editHolding Ctrl + ⌘, press p then r
1.2.9.2   Table Navigation Shortcuts in Mac
To navigate through the table to find or edit data we can easily use the shortcuts available for us.

To move to the start of the tableHolding Ctrl + ⌘ + Shift, press t then s
To move to the end of the tableHolding Ctrl + ⌘ + Shift, press t then d
To move to the start of the table columnHolding Ctrl + ⌘ + Shift, press t then i
To move to the end of the table columnHolding Ctrl + ⌘ + Shift, press t then k
To move to the next table columnHolding Ctrl + ⌘ + Shift, press t then b
To move to the previous table columnHolding Ctrl + ⌘ + Shift, press t then v
To move to the start of the table rowHolding Ctrl + ⌘ + Shift, press t then j
To move to the end of the table rowHolding Ctrl + ⌘ + Shift, press t then l
To move to the next table rowHolding Ctrl + ⌘ + Shift, press t then m
To move to the previous table rowHolding Ctrl + ⌘ + Shift, press t then g
Exit tableHolding Ctrl + ⌘ + Shift, press t then e
To move to the next tableHolding Ctrl + ⌘ + Shift, press n then t
To move to the previous tableHolding Ctrl + ⌘ + Shift, press p then t

1.2.10   Miscellaneous Shortcuts in Mac

Other tools and navigation shortcuts for Mac can be known from the list below which would be really convenient and time-saving as we do not have to go search for the options anywhere.

To open revision history⌘ + Option + Shift + h
To open explore tool⌘ + Option + Shift + i
To open dictionary⌘ + Shift + y
For word count⌘ + Shift + c
To start voice typing⌘ + Shift + s
To page upFn+ Up arrow
To page downFn + Down arrow
To move to next misspelling⌘ + '
To move to previous misspelling⌘+ ;
To insert or move to headerHolding Ctrl + ⌘, press o then h
To insert or move to footerHolding Ctrl + ⌘, press o then f
To move focus to popupHolding Ctrl + ⌘, press e then p
To move focus out of document text⌘ + Option + Shift + m
To return focus to document textEsc
To focus containing webpageCtrl + Shift + Esc

2.Google Docs Mobile Shortcuts

2.1. Iphone & Ipad Shortcuts

2.1.1   Common Action Shortcuts

We also have the shortcuts that can be used for docs in an iPad or iPhone. We have common actions shortcuts which would be effortless for you to use.

2.1.2 Text Formatting Shortcuts

Text formatting shortcuts which can be used while handling the document are listed below.

  2.1.3 Paragraph Formatting Shortcuts

To format the paragraph while we know the shortcuts listed below can be handy.

2.1.4 Text Selection Shortcuts

To select text through the keyboard would make our work damn easy if we have to make some changes. To know the shortcuts you can check on the list which is below.

  2.1.5 Document Navigation Shortcuts

To navigate through the document, sometimes it is difficult to hop between the beginning and the end of the article or jumping from para to para is equally challenging. We can use the below shortcuts which are listed below.

2.1.6 Table Navigation Shortcuts in Iphone

Table navigation is difficult when you are doing things like account management, etc. With calculations and jumping between multiple tables, there are a few shortcuts which would help you make the transition smooth.

Conclusion

So these were a few keyboard shortcuts for Google Docs which can be used on a day to day basis. It will make life simpler and save an enormous amount of time while using Google Docs. Hope you found this article helpful. You can quickly jump to our Google sheets Shortcuts article here and learn more about Google sheets shortcuts.